Invoicing and payments for contractors
Getting paid is a process, not an event. Deposits, progress payments, retainage, the final invoice, and the follow-up when it sits unpaid for forty days. WorksiteBase runs that whole chain off the job record, which means the numbers reconcile by construction rather than by somebody checking them twice.
Progress billing without a spreadsheet
Bill a deposit, then percentages as the work advances, then the balance. Each invoice knows what came before it, so the totals cannot drift apart.
An audit trail that holds up
Every change to an invoice is recorded with who, what and when. Nothing can be silently altered after the fact — which is exactly what an IRS review or a customer dispute turns on.
Sales tax by jurisdiction
Tax is determined by where the work happened, not where your office is. It stays attached to the invoice, so your filings match your books instead of approximating them.
Common questions
- Can customers pay by card or ACH?
- Yes. Payment links go out with the invoice, and paid invoices reconcile themselves against the job.
- Does it handle retainage?
- Yes. Retainage is held back per contract and released on the final invoice.
- What about 1099 subcontractors?
- Payments to subs are tracked separately through the year, so 1099 season is a report rather than an archaeology project.